Leading Effective Team Meetings Training Module

ASSIGNMENT # 1
Get You Thinking

How Would You Assess Yourself (1 is no - 5 is always)

1 I value the contribution and needs of each team member. 1 2 3 4 5

2 I uphold the organization's policies by words, actions, and attitudes. 1 2 3 4 5

3 I recognize meaningful progress and effort regularly. 1 2 3 4 5

4 I talk to and about people with honor and respect. 1 2 3 4 5

5 I create clear expectations/outcomes for my meetings. 1 2 3 4 5

Quote by Harvey Firestone on leadership and people development.

ASSIGNMENT # 2
The Biblical Foundation

Read Hebrews 10:19-23

19 Therefore, brothers, since we have confidence to enter the holy places by the blood of Jesus, 20 by the new and living way that he opened for us through the curtain, that is, through his flesh, 21 and since we have a great priest over the house of God, 22 let us draw near with a true heart in full assurance of faith, with our hearts sprinkled clean from an evil conscience and our bodies washed with pure water. 23 Let us hold fast the confession of our hope without wavering, for he who promised is faithful.

Reflective Questions

  • What traits of a meeting together do you see in verses 23 -25?

  • Think of someone who has to lead a meeting with hope, trust, motivation, and acts of Love. In what way was that valuable for you? How do you think your team could benefit from a meeting like that?

  • Vision and hope go hand in hand. It is in meetings that we have the opportunity to affirm the vision of where we are going. How does the author in this passage invite us to partner with him in the bigger vision of the organization?

Inspirational quote about leadership by Marshall Goldsmith on a sunset background.

ASSIGNMENT # 3
How to Keep Meetings from Ruining Your Productivity

Listen to Michael Hyatt podcast episode
”How to Keep Meetings from Ruining Your Productivity”

Reflective Questions

  • What did you like about the agenda?

  • When have you been on a team that had a meeting that was ineffective? What made it that way for you? How would you change it?

  • Is the vision and strategy clear and communicated in a way that allows everyone in our organization and team to attend, inhibit, and move toward it?

  • Which aspect of the agenda do you feel would be most challenging for you to lead? Why?

  • Where have you experienced something similar to this type of meeting? Was it a valuable experience? Why or why not?

  • Why do you think, based on the above content, some teams have good meetings, and others have poor ones? How can you ensure to lead a meeting that casts vision and achieves results?

Quote reading 'People buy into the leader before they buy into the vision.' by John Maxwell, on a black background.

ASSIGNMENT # 4
Preparing For A Productive Meeting

Listen to Modern Manager podcast episode
”Preparing For A Productive Meeting”

Reflective Questions

  • What did you learn about preparing for a meeting?

  • What questions did this interview bring up for you?

  • How did this interview help you prepare to lead team meetings?

  • What do you think the purpose of a team meeting is?

  • On a scale of 1 - 10 (1 is low and 10 is high), how confident do you feel about leading a meeting on your own?

  • What excites you about leading your team meeting?

  • What makes you nervous about leading your team meeting?

  • Which aspect of the agenda do you feel would be most challenging for you to lead? Why?

Quote about teamwork and respect, trust, and care on a black background.

ASSIGNMENT # 5
So What

So What

  • When do you think about your meetings that you are in control of, and what is it that you focus on in them? Why?

  • What one idea from this module do you think is most helpful for you in your personal life, your ministry life, and your career?

  • Where have you experienced a meeting that you thought was effective? Was it a valuable experience? Why or why not?

  • What other questions do you have about leading effective meetings?

ASSIGNMENT # 6
Put It Into Practice

  • Use the Meeting Agenda Planning Template (download below) to write an agenda for an upcoming meeting.

  • If our coaching session happens after you use your agenda. What were some main differences you encountered as you lead using the below structure and principles?

Post Meeting Evaluation — In our coaching session about this section

Possible Questions:

  • Was this meeting helpful?

  • Was I prepared for this meeting?

  • Did I clearly communicate about this meeting?

  • Did I feel that we achieved the goals outlined in the meeting agenda?

  • At the end of the meeting, did I clearly communicate all decisions/action items?